Foreign Language Interpreter Claims

Claims by foreign language interpreters are governed by State Public Defender Rule 13.2(2) and the Administrative Directive of the State Court Administrator in the Matter of Court Interpreter Compensation.  The documents should be reviewed carefully before submitting a claim.  Claims not in compliance with Rule 13.2(2) and the Administrative Directive will be reduced or denied.   Note:  If the services were provided to a client of a local public defender office, the claim for payment should be submitted to the local public defender office for payment, not the State Public Defender.

Summary of Required Elements of a Foreign Language Interpreter Claim

1. A completed SPD Substitute W-9 Form with your accurate information must be on file with our office.

2. A miscellaneous claim form (original and one copy) must be completed and must contain:

(a) The case name, case number and county in which the action is pending.
(b) The name of the attorney for whom the services were provided, if any.
(c) The date on which services commenced.
(d) The date on which services ended.
(e) The total number of hours claimed.
(f) The total amount of your claim.
(g) Claimant’s name, address, social security or federal tax identification number, and phone number.
(h) Signed by claimant

3. One copy of each of the following documents must be attached:

(a) The application and court order granting authority to hire the interpreter.
(b) Fee Itemization Form - The Judicial Branch form is the preferred itemization for to use. You must follow the State Public Defender Administrative Rules 493-13 and the Administrative Directive of the State Court Administrator in the Matter of Court Interpreter Compensation on the Judicial Branch web site in calculating your billable services and expenses. If you are not able to use the judicial branch form, you must include the following in your itemization of services:

  • An itemization of the interpreter’s services detailing the expenses incurred, the services rendered, the dates on which the services were rendered, the time spent on each date, and the manner in which the amount of the claim was calculated.

  • A court order approving the dollar amount of the claim. If the court order authorizing hiring the interpreter sets a limit for the claim, this additional approval order is unnecessary.

(c) A court order appointing counsel, or determining the defendant is indigent.

For further information about payment of interpreter claims by the State Public Defender and the appeal process see the State Public Defender Administrative Rules 493-13.

Additional information about foreign language interpreters is available from the Judicial Branch: Judicial Branch Information For Interpreters.

Submission Procedure

Mail completed claim forms with attachments to:

Office of the State Public Defender
Miscellaneous Claims
Lucas State Office Building, Fourth Floor
321 E. 12th Street
Des Moines, IA 50319