Foreign Language Interpreter Claims

Online Claim Submission 

As of March 1, 2020, all miscellaneous claims must be submitted electronically. Online Claim Submission Manual: Foreign Language Interpreter Manual

If you provided services for a State Public Defender Field Office, please select the appropriate field office from the drop down menu.  

Claims by foreign language interpreters are governed by State Public Defender Rule 13.2(2) and the Administrative Directive of the State Court Administrator in the Matter of Court Interpreter Compensation.  The documents should be reviewed carefully before submitting a claim.  Claims not in compliance with Rule 13.2(2) and the Administrative Directive will be reduced or denied.  

PLEASE NOTE: The Summary of Required Elements has been updated. 

Summary of Required Elements of a Foreign Language Interpreter Claim

1. A completed SPD Substitute W-9 Form with your accurate information must be on file with our office.

2. A miscellaneous claim form (original and one copy) must be completed and must contain:

(a) The case name, entire case number and county in which the action is pending.
(b) The name of the attorney for whom the services were provided, if any.
(c) The date on which services commenced.
(d) The date on which services ended.
(e) The total number of hours claimed.
(f) The total amount of your claim.
(g) Claimant’s name, address, social security or federal tax identification number, and phone number.
(h) Signed by claimant

3. One copy of each of the following documents must be attached:

(a) The application and court order granting authority to hire the interpreter.
(b) Fee Itemization Form - The Judicial Branch form is the preferred itemization for to use. You must follow the State Public Defender Administrative Rules 493-13 and the Administrative Directive of the State Court Administrator in the Matter of Court Interpreter Compensation on the Judicial Branch web site in calculating your billable services and expenses. If you are not able to use the judicial branch form, you must include the following in your itemization of services:

  • An itemization of the interpreter’s services detailing the expenses incurred, the services rendered, the dates on which the services were rendered, the time spent on each date, and the manner in which the amount of the claim was calculated.

  • A court order approving the dollar amount of the claim. If the court order authorizing hiring the interpreter sets a limit for the claim, this additional approval order is unnecessary.

(c) The order appointing counsel, an order with a finding of indigence for a pro se party (party not represented by counsel), or a Missildine order pursuant to Iowa Code section 815.1 (2019). 

The court order appointing the interpreter should designate which agency is responsible for payment.  

For further information about payment of interpreter claims by the State Public Defender and the appeal process see the State Public Defender Administrative Rules 493-13.

Additional information about foreign language interpreters is available from the Judicial Branch: Judicial Branch Information For Interpreters.

Submission Procedure

Claims must be submitted online: