Certified Shorthand Reporter Claims

Certified Shorthand Reporter Claims are governed by State Public Defender Rule 13.2(4), which should be reviewed carefully before submitting a claim.  Rule 13.2(4) describes the requirements for a claim and sets maximum rates for certified shorthand reporting services. Claims not in compliance with Rule 13.2(4) will be reduced or denied.  Note:  If the services were provided to a client of a local public defender office, the claim for payment should be submitted to the local public defender office for payment, not the State Public Defender.

Summary of Required Elements of a Certified Shorthand Reporter Claim

1. A completed SPD Substitute W-9 Form with your accurate information must be on file with our office.

2. A miscellaneous claim form (original and one copy) must be completed and must contain:

(a) The case name, case number and county in which the action is pending.
(b) The name of the attorney for whom the services were provided.
(c) The date on which the transcript was ordered.
(d) The date on which the transcript was delivered.
(e) The total amount of the claim.
(f) The claimant’s name; address; social security number, federal tax identification number or vendor identification number; e-mail address, if any; and telephone number.

3. One copy of each of the following documents must be attached:

(a) The court order granting authority to hire the certified shorthand reporter at state expense.
(b) The order appointing counsel. This order is unnecessary if the attorney is not court-appointed but the court, in granting authority to hire the certified shorthand reporter, determines that, although the client is able to employ counsel, funds are not available to the client to pay for necessary certified shorthand reporter services.
(c) Itemization of services including date of deposition, persons deposed, arrival and departure time at the deposition, number of pages and the cost per page, travel time and listing of any other charges.
(d) If expedited transcript rates are claimed under subparagraph 13.2(4)“d”(10), an e-mail or other written statement from the attorney explaining that expedited delivery is required.
(e) If a cancellation fee is claimed under subparagraph 13.2(4)“d”(6), documentation of the date and time that notice of cancellation was given.
(f) If the certified shorthand reporter is a state employee, a certification by the certified shorthand reporter that none of the time for which the claim is being submitted is time for which the certified shorthand reporter was being paid by the state.

Submission Procedure

Mail completed claim forms with attachments to:

Office of the State Public Defender
Miscellaneous Claims
Lucas State Office Building, Fourth Floor
321 E. 12th Street
Des Moines, IA 50319

Designation of Preferred Certified Shorthand Reporter

State Public Defender Rule 13.2(4)(f) provides that the State Public Defender may designate a certified shorthand reporter as the preferred certified shorthand reporter in a county. If the State Public Defender makes such a designation, claims by any other certified shorthand reporter for depositions shall be denied unless the claim includes written documentation that the preferred certified shorthand reporter was unavailable.

View a summary of the State Public Defender's designations of Certified Shorthand Reporters.